Executive Secretary to CEO (Frequent Travel)

Reports To: Chief Executive Officer (CEO)

Job Summary:

The ideal candidate is detail-oriented, discreet, and capable of managing multiple priorities in a fast-paced environment.

Responsibilities:

• Manage the CEO’s calendar, including scheduling of meetings, appointments, and travel.
• Act as a gatekeeper—handling correspondence, inquiries, and information flow with discretion.
• Track progress and deliverables for strategic projects led by the CEO.
• Coordinate and lead special projects, providing research and analysis as needed.
• Ensure interdepartmental collaboration and alignment with CEO’s priorities.
• Organize and attend meetings; take accurate minutes and follow up on action items.
• Represent the CEO in meetings or events when required.
• Prepare agendas, documentation, and ensure the CEO is fully briefed.
• Plan and execute internal and external events in support of the CEO’s objectives.
• Manage complex travel arrangements, including flights, accommodations, and ground transport.
• Handle logistical support for meetings, events, and speaking engagements.
• Draft and review professional correspondence, emails, and presentations.
• Identify and implement process improvements to increase the efficiency of the CEO’s office.
• Develop systems to track key metrics and ensure timely reporting.
• Handle all information with the highest level of confidentiality and professionalism.

Requirement:

• Bachelor's degree or Master in Business Administration, Management, or related field.
• Proven experience as an Executive Assistant, Chief of Staff, or similar role.
• High level of discretion and professional integrity.
• Proficient in Microsoft Office Suite and relevant productivity tools.
• Strong project management and coordination experience.
• Familiarity with strategic planning and business operations.
• Frequent business travel to multiple countries, based on business needs.

Interested candidates please apply online or send your latest CV to [email protected]

AlwaysHired Pte Ltd

EA: 24C2293

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