Executive Secretary

Job Summary

Reporting to the General Manager, the incumbent shall be responsible in providing a complete secretarial support.

• To be responsible for all daily incoming mails/correspondence for the GM/Executive Office.
• To sit in and record minutes of any meetings held by the General Manager.
• To prepare all documents, papers and presentation materials for the General Manager to present/communicate at meetings such as Management Meetings etc.
• To liaise with department heads and ensure timely follow-up on action items.
• To compile and co-ordinate the submission of departmental monthly reports.
• To ensure the timely and accurate preparation of regular management reports for the corporate office.
• To liaise with the corporate office on any relevant matters pertaining to meetings and reports.
• To prepare and distribute schedules of meetings at the start of each month.

• At least 3 years of experience in similar capacity.
• Excellent time management skills.
• Good verbal and written communication skills.
• Attention to details and problem solving skills.
• Sales background in hospitality is an added advantage.