Marine HR Executive

The successful candidate will work closely with manning offices, Fleet Teams, Technical Teams, and shipboard personnel to manage recruitment, crew deployment, manpower forecasting, compliance, and career development initiatives.

Responsibilities

• Plan, source and coordinate recruitment of ship staff to meet fleet manpower requirements.
• Process recruitment applications for all ship staff positions, including Senior Officers and Senior Engineers.
• Screen and evaluate candidates based on rank experience, vessel type experience, engine type experience, qualifications, certifications, and company requirements.
• Conduct background and employment checks, including verification of licenses, certificates, and medical fitness.
• Coordinate interviews with Fleet Managers, Technical Managers, Masters, and Chief Engineers.
• Collaborate with appointed manning offices globally to ensure compliance with company policies, procedures, and recruitment standards.
• Develop and maintain a strong talent pool of qualified officers and crew to support current and future fleet requirements.
• Monitor recruitment progress and candidate readiness, ensuring timely deployment of approved candidates.
• Support annual cadet intake planning and recruitment programmes.
• Liaise with manning offices and agents on recruitment advertisements, social media campaigns, and other sourcing initiatives.

• Plan, administer and monitor crew rotations, relief scheduling, manpower deployment, and pooling activities for assigned vessels.
• Review crew availability and readiness, and coordinate vessel assignments in accordance with company policies and operational requirements.
• Monitor unassigned crew and develop deployment plans to optimise manpower utilisation.
• Coordinate with manning offices to ensure timely crew reliefs and readiness of personnel for vessel assignments.
• Support promotion planning and succession management for officers and crew.
• Conduct manpower forecasting and analyse staffing requirements based on fleet size, vessel additions, and operational needs.
• Prepare monthly reviews of manpower requirements and recruitment projections for management review.
• Assist in planning crew migration and team allocation for fleet expansion and newbuilding projects.

• Maintain accurate crew records, documentation, qualifications, certifications, and employment history within the crewing system.
• Ensure compliance with STCW, MLC 2006, company manning standards, and applicable regulatory requirements.
• Monitor and support ITF, CBA, and union-related matters where applicable.
• Administer and review Marine HR procedures, ISO requirements, audit findings, and corrective actions.
• Work closely with manning offices to ensure all crew are suitably qualified, experienced, and certified before joining vessels.
• Ensure accuracy of crew data and timely updating of information within the crew management system.

• Coordinate office briefings and onboarding programmes for new hires, Masters, and Chief Engineers.
• Support training and development programmes for promotion candidates and key shipboard personnel.
• Review crew appraisals, evaluations, and promotion recommendations, identifying exceptions and escalating issues where necessary.
• Monitor completion of performance evaluations and follow up with relevant stakeholders on overdue reports.
• Support career progression and competency development initiatives to strengthen the company’s talent pipeline.
• Respond promptly to crew enquiries and provide support on Marine HR matters.
• Assist in training and guiding junior Marine HR team members where required.

• Conduct monthly manpower analysis, projections, and prepare recruitment and crewing KPI reports.
• Prepare manpower statistics and management reports relating to recruitment, retention, promotions, and fleet manpower planning.
• Support system enhancement initiatives and process improvement projects related to Marine HR operations.
• Assist with newbuilding deliveries, crew mobilisation projects, and other Marine HR initiatives as assigned.
• Undertake any additional responsibilities as directed by Management.

• Degree or Diploma in Maritime Studies, Human Resource Management, Commerce, Business Administration, or a related discipline.
• Minimum 2–3 years of relevant Marine HR experience for Executive level, or 4–5 years for Senior Executive level.
• Experience in crew recruitment, crew planning, crewing operations, marine personnel management, or manning agency operations.
• Good understanding of STCW, MLC 2006, vessel manning requirements, and Marine HR processes.
• Familiarity with crew management systems such as COMPAS, Adonis, OCS, or equivalent systems will be advantageous.
• Sailing experience will be an added advantage.
• Strong communication, interpersonal, organisational, and stakeholder management skills.
• Proficient in Microsoft Office applications, particularly Excel.
• Resourceful, proactive, detail-oriented, and able to thrive in a fast-paced environment
• We regret that only shortlisted candidates will be notified. Thank you for your understanding!