Administrative Assistant [MNC/ UP 4k/ Central]

• Adecco is partnering with our client, a leading global technology multinational organization.
• We are seeking a proactive and highly organized Administrative Assistant cum Executive Assistant to support the Asia Chief of Staff (based in Singapore).
• This role requires a resourceful and detail-oriented individual who thrives in a fast-paced, global environment, with strong experience in executive-level calendar management, travel coordination, and administrative operations across multiple time zones.
• Candidates who are able to start work immediately or within short notice preferred.
• Location: Central

• Minimum 2+ years of experience as an Administrative Assistant within a global MNC environment
• Comfortable handling Executive Assistant duties as the core responsibility (70% EA / 30% Admin)
• Strong calendar management across multiple time zones
• Experience managing business travel arrangements (flights, visas, accommodation)
• Familiar with expense reporting, procurement processes, and invoice tracking
• Strong proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Windows environment)
• Excellent organizational skills with the ability to reprioritize effectively
• Strong communication and interpersonal skills across regional and global stakeholders
• Ability to work independently in a fast-paced and dynamic environment
• High attention to detail with strong compliance awareness

The Job

• Proactively manage the Asia Chief of Staff's calendar, anticipating conflicts and shifting priorities
• Coordinate internal and external meetings across multiple time zones
• Ensure smooth day-to-day administrative operations
• Demonstrate strong ownership, judgment, and autonomy in task execution

• Manage complex scheduling and meeting coordination
• Arrange travel in compliance with corporate travel policies
• Handle visa applications, flight bookings, accommodation, and logistics
• Prepare and submit expense reports accurately and on time
• Support procurement requests and invoice tracking
• Ensure 100% adherence to travel, procurement, and data handling policies

• Liaise with internal and external stakeholders to ensure seamless execution of meetings and initiatives
• Support documentation and administrative processes
• Maintain high standards of compliance with zero policy breaches
• Anticipate stakeholder needs and proactively address issues

• Send your updated resume to: [email protected]
• Email Subject: Apply: Admin Assistant
• We regret to inform that only shortlisted candidates will be contacted.

Personnel Registration Number: R1876435

Jason Lew Hong Kang

Personnel Registration Number: R1876435