Office Administrator

Job Summary

The Construction Office Administrator provides administrative and clerical support to ensure smooth daily operations of a construction office. This role coordinates documentation, communication, and office processes while supporting project managers, supervisors, and field staff.

• Manage daily office operations and administrative tasks
• Prepare, organize, and maintain construction documents (contracts, permits, submittals, RFIs, change orders)
• Answer phones, route calls, and handle correspondence (email, mail, courier)
• Schedule meetings, site visits, and inspections
• Track project files, drawings, and records (digital and physical)
• Assist with payroll, timecards, and expense reports
• Process invoices, purchase orders, and vendor payments
• Maintain vendor, subcontractor, and client contact information
• Support project managers with reports, data entry, and document control
• Ensure compliance with company procedures and record-keeping standards
• Order office supplies and coordinate equipment or service needs

• High school diploma or equivalent (associate degree preferred)
• 1–3 years of administrative experience (construction or related industry preferred)
• Strong organizational and multitasking skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to manage deadlines in a fast-paced environment
• Strong written and verbal communication skills

• Familiarity with construction terminology and processes
• Experience with construction management or accounting software (e.g., Procore, Buildertrend, Sage, QuickBooks)
• Basic knowledge of invoicing, or bookkeeping
• Attention to detail and problem-solving skills

• Office-based with occasional interaction with job sites
• Full-time (may require occasional overtime depending on project needs)

• Competitive pay based on experience
• Benefits may include health insurance, paid time off, and retirement plans