Sales Administrator - Bukit Merah

The candidate will work closely with the Director, Business Development Manager, and other stakeholders to ensure efficient coordination across departments.

Responsibilities

• Manage office administration, including correspondence, document management, and filing.
• Coordinate employee onboarding and offboarding, ensuring documentation and access rights are properly handled.
• Handle meeting scheduling, travel arrangements, and minute-taking for internal and external meetings.
• Support finance by preparing payment instructions (Maker role), forwarding monthly bank statements, and tracking expense submissions.
• Collect and manage physical mail and communications from external parties.
• Assist in maintaining company records and compliance paperwork.

• Prepare and issue sales quotation, standard contracts and service orders in line pricing guidelines.
• Maintain accurate records of all quotations and follow up on pending approvals
• Process and track signed service orders/contracts accurately and efficiently, ensuring all necessary documentation is complete.
• Update and maintain sales reports, dashboards and CRM
• Generate weekly/monthly sales performance reports for management review.
• Organize and archive sales contracts, agreements, and supporting documents.
• Ensure compliance with internal approval processes.
• Coordinate with Marketing for campaigns, promotional activities - printing of name cards, brochures etc

Requirements

Education & Experiences:

• Minimum Diploma or Degree in Business Administration, Management, or related field.
• A minimum of 1-3 years of relevant work experience, with experience in a managed services environment being an advantage.
• Proficiency in Microsoft Office / Google Workspace (Docs, Sheets, Slides).

Key Qualities:

• Strong organizational and multitasking skills with high attention to detail.
• Strong attention to detail in handling administrative and operational tasks.
• Strong verbal and written communication skills, with the ability to interact effectively with all levels of the organization.
• Ability to work independently and as part of a team in a fast-paced environment.
• Strong problem-solving skills with the ability to handle unexpected challenges efficiently.
• Comfortable using technology and software tools to improve efficiency and productivity