Personal Assistant

About the role

As Personal Assistant, you will be the trusted right-hand to senior management, managing calendars, communications, and administrative functions with precision and discretion. This position offers the opportunity to develop a comprehensive understanding of our business whilst making a tangible impact on daily operations.

Job Responsibilities

• Accompany the director on international trips when needed
• Plan and manage itineraries, hotel bookings, transportation, visas, and luggage
• Assist director with scheduling, reminders, and calendar management
• Providing comprehensive administrative support, including preparing reports, presentations, and correspondence
• Handling sensitive and confidential information with professionalism and discretion
• Managing incoming communications, screening calls and emails, and prioritising matters appropriately
• Coordinating meetings and events, including preparation of agendas, minutes and follow-up actions
• Processing expenses, invoices and other financial documentation as required
• Acting as a point of contact for internal and external stakeholders, providing information and support
• Supporting ad-hoc projects and initiatives as assigned by director
• Liaising with other departments to ensure seamless collaboration and communication

• Oversee all household operations including repairs, maintenance, and organization
• Manage, supervise, and coordinate household staff including maids and drivers; assign duties, arrange work schedules, and ensure high service standards
• Track and report household expenses, vendor payments, and petty cash

1. Experience as a Personal Assistant, Executive Assistant or in a similar secretarial support role within a professional environment
2. Proficiency in Chinese & English is required to communicate with or translate for Chinese-speaking stakeholders
3. Exceptional organisational and time management skills with the ability to manage multiple priorities and deadlines simultaneously
4. Outstanding written and verbal communication skills, with meticulous attention to detail
5. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications
6. Discretion and professionalism when handling confidential and sensitive information
7. Strong interpersonal skills with the ability to build effective working relationships across all levels
8. Excellent problem-solving abilities and adaptability in a fast-paced environment
9. Knowledge of administrative best practices and procedures
10. Candidates with experience in similar roles from the service industry such as luxury hospitality, aviation (e.g. cabin crew), or other high-touch service environments are welcome to apply.

What we offer

Our team benefits from flexible working arrangements, a supportive management structure that will help you advance your career. We also provide a professional and inclusive working environment where your contributions are recognised and appreciated.

Apply now

If you are a highly organised and proactive professional with a passion for providing excellent support, we would love to hear from you. Please submit your application, including your CV and a cover letter detailing your relevant experience and why you are interested in this role.