Temporary Administrative Support (12-month Contract)

Company description:

The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and the Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore

Job description:

• Assist with general administrative duties, location based in or rotated between one of three BLOCK71 Singapore Centres within the Kent Ridge Campus (I-Cube Building), and/or Singapore Science Park 1 locations.
• Front (reception) desk duties, office management, including handling incoming mails and deliveries, on-site (Seminar Rooms) pre-event set up and post-event duties.
• Assist in liaising and coordinating with facilities team and vendors for maintenance and sanitation services.
• Assist with procurement tasks such as ordering and restocking of stationery and pantry supplies.
• Liaise and coordinate with vendors and service providers to ensure requirements are fulfilled.
• Liaise with finance team to process monthly bills and invoices for the Centre and startups.
• Provide general administrative assistance to the team, including document and database management.
• Onboarding and orientation of new startups to ensure their smooth integration into the Centre, including monitoring startup activity and usage of space.
• Provide general administrative assistance to the team, for program or events-related documentation, liaising, procurement, and finance processing.
• Primarily in-office, 8.30am-6pm (5.30pm on Fridays), Monday to Friday.

This is an hourly-rated position.

• Minimum Polytechnic Diploma with at least 1-2 years of working experience in similar capacity
• Team player with good interpersonal and communication skills, and able to work independently
• Proactive individual with a positive work attitude
• Diligent, systematic, and organized
• Attentive to details
• Good knowledge in cost and quality control, resource planning and on-site operations
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
• Familiar with, or open to learning various Finance and Procurement systems and processes.