Administrative Executive - Toa Payoh

Job Overview

You will gain exposure to high-level decision-making and cross-functional collaboration in a fast-paced executive environment.

Key Responsibilities

• Coordinate internal and external meetings, including preparing agendas, minutes, and follow-ups.
• Draft, review, and edit communications, reports, and presentation materials.

• Support the CEO's office in planning and tracking special projects and corporate initiatives.
• Conduct background research, benchmarking, and data analysis for executive decision-making.
• Liaise with cross-functional teams to ensure timely execution of deliverables.

• Serve as a point of contact between the CEO office's and internal/external stakeholders.
• Handle confidential information and maintain a high level of professionalism and discretion.
• Coordinate visits, events, and engagements involving key stakeholders, clients, or partners.

• Monitor and streamline workflows and information flow to and from the CEO’s office.
• Identify areas for operational improvement and support implementation of solutions.
• Assist in preparing documentation and reports for board or management meetings.

• Bachelor’s degree in Business Administration, Communications, Management, or related field.
• 2–5 years of relevant experience supporting senior leadership or in a fast-paced corporate environment.
• Strong verbal and written communication skills.
• High level of integrity, discretion, and professionalism.
• Excellent organizational skills and ability to manage multiple priorities.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• A proactive, solutions-oriented mindset with strong attention to detail.