Operations and Administrative Executive (Urgent Hire)

Job Overview

The ideal candidate will have strong coordination skills, a hands-on approach to problem-solving, and the ability to work independently in a cross-functional and multicultural environment.

• Oversee daily office operations, facility maintenance, safety, and compliance.
• Manage office supplies, vendors, and workspace quality.
• Support new office setup, renovations, and service provider management.

• Handle company assets from registration to disposal.
• Maintain accurate digital asset logs and assist in periodic inventory audits.
• Coordinate IT asset procurement with internal teams.

• Administer visa processing, employee accommodation, transportation, and travel insurance.
• Provide pre-travel and onboarding training.
• Ensure compliance with travel and mobility policies and assist with documentation and reimbursements.

• Manage staff dormitory assignments and ensure occupancy standards.
• Oversee administrative drivers and cleaning staff (if applicable).
• Coordinate courier, ticketing, and office supplies.

• Assist with company licensing, renewals, document archiving, and local compliance.
• Support contract processing and liaison with legal and business teams.

• Help organize company events, team-building activities, and external functions.
• Coordinate logistics, venues, vendors, and catering.

• Process reimbursements and manage petty cash.
• Ensure timely and accurate expense reporting.

• Support ad hoc tasks and special assignments from the platform manager or country office leadership.

• Diploma/bachelor’s in administrative management, business administration, or HR is preferred.
• At least 3 years of experience in administrative or operations roles, preferably with multinational or Chinese MNCs.
• Familiar with visa/travel, reimbursements, office and dorm operations, and asset management procedures.
• Able to prioritize independently and drive cross-department communication with strong planning and execution skills.
• Strong sense of responsibility, resilience under pressure, and effective self-management in remote work setup.
• Proficient in MS Office with basic data and document handling skills.
• Good proficiency in English and Chinese language.