[ref. n24086117] Personal Assistant - Downtown Core
HJM Asia Law & Co LLC Downtown Core Full-time
We are seeking an exceptional Executive Legal Personal Assistant to support our Managing Partner. This is a high-responsibility role requiring legal acumen, professionalism, and absolute discretion in managing both legal and executive-level support functions, exceptional communication skills, and the ability to anticipate needs and solve problems before they arise.
This individual must have had experience in a fast-paced, high-growth environment.
Key Responsibilities:
- Manage the Managing Partner’s calendar, client meetings, board meetings, speaking engagements and travel arrangements
- Provide seamless inbox management
- Coordinate high-level meetings, prepare briefing materials, and manage follow-ups
- Act as a strategic gatekeeper and liaison for internal and external stakeholders
- Handle confidential information with the utmost professionalism
- Oversee personal errands and lifestyle logistics as needed
- Liaise with senior clients, attorneys, and external counsel with confidentiality and tact
- Prepare research summaries, and meeting notes as needed
- Coordinate internal communications, firm initiatives, and key deadlines
Ideal Candidate:
- 5+ years’ experience as a legal PA or executive assistant in a law firm or financial institutions or with C-Suite executive
- Proactive, detail-oriented, and solution-driven: Able to manage competing priorities under pressure
- Discreet, proactive, and adaptable with excellent written and verbal communication
- Mastery of executive communication, discretion, and time management
- Impeccable organizational and multitasking skills in deadline-driven fast-paced environments
- Tech-savvy with proficiency in MS Office, Google Workspace, Microsoft Office Suite, Social Medias/Website and project management tools
- Proficiency in legal software (e.g., Clio, iManage) is a plus
To Apply:
Submit your CV and a cover letter to [email protected] with the subject line “Legal PA Application – [Your Name].”
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