HR & Admin Executive

Reporting To: Head of HR

Job Summary

We are looking for a proactive and detail-oriented HR & Admin Executive to support daily HR operations, recruitment, and administrative functions. This role plays a key part in ensuring smooth workforce management, regulatory compliance, and office administration.

Key Responsibilities

• Manage end-to-end recruitment process (job posting, screening, interview coordination, onboarding)
• Handle work pass applications, renewals, and cancellations via MOM (WPOL)
• Coordinate employee onboarding and offboarding processes
• Maintain employee records, contracts, and HR documentation
• Administer payroll inputs, leave records, and claims processing
• Ensure compliance with MOM, ICA, and other regulatory requirements
• Handle employee queries related to HR policies, benefits, and procedures

• Coordinate crew movements (sign-on / sign-off, flight arrangements, accommodation)
• Liaise with authorities such as ICA, MPA, and MOM for crew-related matters
• Track validity of work passes, landing passes, and medicals
• Maintain proper documentation for audits and compliance checks

• Manage office supplies, assets, and general office maintenance
• Liaise with vendors, insurers, and service providers
• Support management with reporting, documentation, and coordination tasks
• Assist in company events, meetings, and staff welfare activities

• Diploma or Degree in Human Resource Management, Business Administration, or related field2–4 years of relevant HR/Admin experience (preferably in operations-intensive environment)
• Familiar with MOM work pass system (WPOL), and Singapore labour regulations
• Strong organizational and multitasking skills
• Good communication and interpersonal skills
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Ability to work independently and handle urgent matters efficiently

• Experience in maritime / logistics / manpower-intensive industries
• Familiarity with HRMS systems (e.g., Payday, Workday, etc.)
• Experience handling foreign manpower and compliance