HR Administrator / Senior HR Administrator (C&B)

Job Responsibilities:

• Participate in salary and benefits market surveys, salary structure development, job position evaluation and leveling and any projects as assigned. Conduct smart benchmarking and data analysis in comparing pay and benefits against market data using AI tools.
• Provide support for annual remuneration review, bonus and performance appraisal exercises.
• Assist in HR system integration and improvement projects, data migration, data verification, user acceptance testing and system rollout.
• Act as the primary HR representative for the in-house HR system to ensure that employee records and system integrity are maintained and updated.
• Monitor market practices and trends and conduct regular analysis to ensure competitiveness, compliance and relevance.
• Streamline and regularize HR processes and procedures, not limited to only C&B matters, and participate in Lean Six Sigma and AI projects.
• Provide support in employee benefits claims and leave administration.
• Assist in preparation of various HR management reports, MOM surveys and presentations.
• Update HR company policies, SOPs and guidelines as required.
• Assist in organizing and providing support for company events and festive celebrations.
• Familiarize with the Time & Attendance function and guide the junior HR staff if required.
• To be the lead in the department in usage of AI tools for HR work and guide the other HR colleagues in using these tools.
• Assist in Quarterly Communication Sessions preparations.
• Support audits to ensure compliance to internal and external standards, e.g. MOM, RBA, ISO.
• Assist in processing and tracking of invoices and payment status.
• Any other HR projects or duties as assigned.

Job Requirements:

• Degree in any discipline and / or Diploma in HRM or equivalent preferred.
• Job holder without the above qualification but with relevant experience and proven track records may also be considered.
• A team player with strong interpersonal skills and resilience.
• Able to work in a fast pace and high volume environment.
• Highly meticulous due to nature of work, hands on, able to multitask and work under pressure in a dynamic environment.
• Good knowledge of local legislative requirements and able to keep abreast of market trends.
• Preferably with hands-on experience in HR Management Systems (FlexHR or Oracle HRIS systems).
• Highly proficient in Microsoft Office applications, especially Excel.
• Proficient in Google Suite applications, especially Google sheets, forms and sites.
• Must be very comfortable working with numbers, large datasets and pivot tables.
• Excellent written and verbal communication skills.
• Able to adapt to changes with flexibility and be a fast learner.
• Strong analytical and problem-solving skills and propose effective solutions.
• Proactive in initiating changes and making recommendations for improvement.
• Having working knowledge of AI tools would be highly advantageous.
• Preferably with at least 3 years’ relevant working experience.
• Preferably with payroll experience.