Office Manager

Key Responsibilities

• Oversee all office operations, ensuring efficiency and compliance with company policies.
• Handle general office administration duties, including correspondence, scheduling, and filing systems (both digital and physical).
• Maintain office supplies inventory and place orders for stationery and other essentials.
• Book flights, hotel accommodations, and other travel arrangements for staff.
• Coordinate with vendors, service providers, and building management.

• Process invoice payments and ensure timely settlement of intercompany payments.
• Record payments and receipts accurately in coordination with the finance team.
• Assist with month-end closing processes, ensuring accurate reporting.
• Manage petty cash, prepare expense reports, and liaise with external accountants or auditors when required.

• Assist HR in onboarding new employees, maintaining personnel records, and coordinating training sessions.
• Support internal communications and staff engagement initiatives.
• Organize company events, meetings, and team-building activities.

• Ensure the office environment is clean, safe, and well-maintained.
• Manage maintenance schedules for office equipment and IT assets.
• Coordinate workspace allocation and office layout changes.

• Undertake other small tasks and ad-hoc projects to support management as needed.

• Diploma or Bachelor’s degree in Business Administration, Office Management, or related field.
• Proven experience as an Office Manager, Administrative Manager, or similar role.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication abilities.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and basic familiarity with office management software.
• Ability to work independently and handle confidential information with integrity.