Secretary to Managing Director

Job Description:

We are looking for a highly organized and resourceful Secretary to the Managing Director (MD) to support daily executive and operational functions. The role involves procurement support, shipment coordination, travel arrangements, and assistance with workflow and product-related documentation — including product specification comparison.

Key Responsibilities:

• Provide day-to-day secretarial and administrative support to the MD.
• Assist with procurement tasks: sourcing, liaising with suppliers, and preparing quotations.
• Coordinate shipment and logistics arrangements with forwarders and vendors.
• Arrange travel bookings, business itineraries, and accommodations.
• Prepare meeting documents, business correspondence, and maintain filing systems.
• Support workflow improvement and inter-departmental communication.
• Assist in preparing product specification comparisons and technical evaluations for procurement or client proposals.
• Handle confidential information with discretion.
• Undertake other ad hoc duties as assigned.