Executive assistant

HIRING OVERSEAS OPPORTUNITY

Reports To: President

Position Overview

The Executive Assistant provides high-level administrative support to senior management while overseeing daily office operations, logistics, compliance documentation, procurement, and staff coordination. This role requires strong organizational skills, attention to detail, and the ability to manage multiple responsibilities in a fast-paced environment.

Key Responsibilities

• Manage calendars, schedule meetings, and coordinate internal and external communications.
• Arrange travel bookings, including flights, hotel accommodations, and transportation.
• Prepare and process visa applications, travel document renewals, and travel-related documents.
• Assist with company registration requirements and bank application processes.
• Prepare reports, presentations, letters, and other business documents.
• Handle personal administrative tasks for management when required.

• Prepare and submit legal, regulatory, and licensing requirements.
• Monitor license renewals and maintain updated compliance records.
• Coordinate with government agencies, external partners, and service providers.

• Source supplies, spare parts, machinery, and equipment.
• Coordinate logistics and shipments from international suppliers to local destinations or project sites.
• Prepare purchase orders and procurement documentation.
• Review supplier invoices and coordinate payment processing.

• Support recruitment and talent acquisition activities.
• Coordinate onboarding and employee documentation.
• Assist with HR administrative tasks and employee coordination.

• Oversee daily office operations and administrative workflow.
• Coordinate company meetings, events, and activities.
• Represent management in meetings and discussions when delegated.

• Proven experience as an Executive Assistant, Office Administrator, or similar role.
• Strong communication and organizational skills.
• Ability to manage confidential information professionally.
• Proficient in Microsoft Office and administrative systems.
• Experience in travel coordination, procurement, HR support, or compliance is an advantage.
• Ability to multitask and work independently in a fast-paced environment.

This is an overseas employment opportunity; therefore, applicants must be willing to relocate abroad. The Company will shoulder and provide the visa, work permit, and airfare ticket for successful candidates. The salary, compensation, and benefits package will be discussed during the interview process.