Event Coordinator - Toa Payoh

Location: Woodlands

Responsibilities:

• Plan, coordinate, manage and execute all types of events, ensuring and overseeing the events run smoothly and successfully.
• Process application bookings, compute costing and ensure all the application forms, Letter of Offer and Letter of Acceptance and payment have been made before the event date.
• Communicate and gather information with internal or external hirers to understand the event objectives, requirement and budget costing of the event. Coordinate and work with the event timeline to ensure events are well-organised.
• Adhere to the Event Manager’s planned schedule activities or event work flow and ensure the Event Technicians follow before and during events.
• Liaise with hirers to ensure their vendors follow house rules (e.g. change pass at Security counter, etc) during the set-up and reinstatement of the venue. This may include of pre and post event handing and taking over of the event.
• Work closely with all parties and pay attention to details for the overall event process, identifying potential issues or faults and finding practical solutions to overcome them during event.
• Gather feedback from hirers and follow up with all the requests and address any issues that may arise from the events. The feedback and issues have to be updated to Client with follow up actions or recommendation.
• Ensure compliance and good practice of the health and safety regulations related to event activities and equipment used for the events.
• Keep records, generate reports (on the events carried out, consolidated calculation of monthly, quarterly and yearly rentals, venue utilisation and problems encountered) and any document of event-related activities.

• Diploma in Event Management, Media Management Mass Communication, Event Marketing, Performance Production or WSQ Diploma in Event Management or equivalent, with minimum three (3) years of relevant working experience in event planning and management; OR
• Higher Nitec/Nitec in Event Management, Media Management Mass Communication, Event Marketing, Performance Production or WSQ Diploma in Event Management or equivalent, with minimum three (5) years of relevant working experience in event planning and management;
• Good computer skills and fully competent in MS Office software.
• Good writing, interpersonal and communication skills, service oriented and ability to work independently.
• Multi-tasking ability to handle internal and external events.
• Good knowledge in AV and Sound system and coordinating skills to manage all the events and set-ups.

"We regret that due to anticipated overwhelming response, only successfully shortlisted applicants will be contacted."