Project Coordinator

Job description

LOOKING FOR LOCAL SINGAPOREANS/MALAYSIAN ONLY.

Project Coordinator — coordinate timelines, materials, installers, and client updates to ensure projects are delivered on time and within scope

Reporting To: Operation Manager / Director

Job Summary

The Project Coordinator is responsible for supporting the planning, execution, and completion of projects to ensure they are delivered on time, within scope, and within budget. This role involves coordinating project activities, managing documentation, monitoring progress, and facilitating communication between internal teams, clients, contractors, and stakeholders.

The Project Coordinator assists in preparing project schedules, tracking deliverables, handling variation orders (VO), preparing reports, and ensuring compliance with company policies and project requirements. Strong organizational, communication, and problem-solving skills are essential to ensure smooth project operations and successful outcomes.

Key Responsibilities

• Prepare project schedule upon sales confirmation
• Coordinate with designers, site supervisors, and installers
• Monitor project timeline and highlight delays early

Project Budget Tracking

For every confirmed project, the PC must:

• Record quoted amount
• Record estimated material cost
• Record subcontractor cost
• Record labour cost
• Track actual cost vs estimated cost
• Update project GP (Gross Profit)

• Prepare and issue Purchase Orders
• Liaise with wallpaper suppliers and carpentry workshops
• Track material delivery and ensure readiness before installation

• Maintain project files (contracts, drawings, variation orders)
• Track project progress and update management weekly
• Maintain variation order log

• Provide regular project updates
• Coordinate handover and defect rectification
• Ensure smooth communication between client and internal team

• Diploma / Degree in Interior Design, Construction, or related field
• Minimum 1–2 years experience in renovation or construction coordination
• Strong organizational and communication skills
• Able to handle multiple projects simultaneously
• Proficient in Excel and project tracking tools
• Detail-oriented and proactive

• Structured, growth-focused company
• Opportunity to grow into Project Manager / Operations role
• Supportive leadership team
• Be part of a company scaling towards multi-million revenue target