Receptionist cum Secretary - Woodlands

Key Responsibilities

• Provide Front Desk Reception duties for the office by managing internal and external stakeholders in a

• Handle incoming calls by answering, screening, forwarding, and taking messages when required.
• Manage incoming and outgoing mail, courier services, and deliveries
• Oversee car management for the scheduling, allocation, and usage of company vehicles.
• Coordinate internal and external meetings, including scheduling and venue arrangements.
• Handle procurement of office supplies, equipment, and services in accordance with company policies.
• Process employee claims for reimbursements (travel, medical, etc.) in a timely and accurate manner.
• Provide general administrative support, including filing, photocopying, and data entry
• Other ad-hoc or general affairs duties as assigned

• Manage the Executive’s calendar, including the scheduling of appointments, meetings, and conference calls, as

• Maintain records, process expenses, and handle confidential information with care.
• Plan and manage itineraries, logistics, and hospitality arrangements for incoming visitors
• Perform general administrative tasks and any additional duties as assigned by the executive

• Diploma in Business Administration or a related field is preferred.
• Minimum 2–3 years of relevant experience, Fresh graduates with strong internships may also be considered.
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Highly organized, proactive, and able to manage competing priorities
• Strong written and verbal communication skills in English and Chinese
• Only Singaporean or PR may apply