Contract Cum Project Admin Coordinator (Immediate Hiring)

Immediate Hiring – Contract and Project Admin Coordinator

We are urgently seeking a Contract Cum Project Admin Coordinator to join our growing team. We offer an attractive remuneration package for the right candidate. This role is ideal for someone who is hands on, detail oriented, communicates well, and enjoys working in a fast paced project environment.

Eligibility - Open to Singapore Citizens and Permanent Residents only

• Assist Project Manager in coordinating daily project activities and overall project execution
• Manage the end to end tender and quotation process, including reviewing requirements, preparing and submitting tender documents, handling customer quotations, and sourcing and comparing pricing from subcontractors and suppliers, with support for clarifications and project evaluation
• Source, obtain, and compare quotations from subcontractors and suppliers
• Manage procurement activities including ordering and arranging delivery of materials and goods
• Coordinate closely with subcontractors, suppliers, and third-party service providers
• Liaise with clients, consultants, contractors, and internal teams to ensure smooth communication
• Handle customer enquiries via email and phone in a professional and timely manner
• Support project execution and ensure all activities are properly coordinated

• Strong understanding of tender preparation, documentation, comparison, and submission process
• Able to manage administrative and project support tasks including quotations and documentation
• Able to source, evaluate, and negotiate supplier and subcontractor quotations
• Preferably familiar with or able to understand basic construction, builder works, and building maintenance works, including structural, architectural finishing, and external works, as well as M&E systems such as electrical, plumbing, and exhaust systems, with exposure to subcontractor coordination and site project activities
• Proficient in Microsoft Office applications
• Able to use AutoCAD for basic drawing review or coordination purposes
• Able to communicate in Chinese to liaise with Chinese speaking customers
• Strong coordination, communication, and problem-solving skills
• Able to work in a fast-paced environment and manage multiple priorities