Junior Project Administrator

placeAng Mo Kio scheduleFull-time calendar_month28/6/25

Job Title: Junior Project Administrator & Coordinator

Job Summary:

We are seeking a highly motivated and organised candidate to support the planning, implementation, and monitoring of our projects. The Project Administrator & Coordinator will be responsible for managing project documentation, coordinating project activities, scheduling and facilitating meetings, and providing administrative support to project teams.

The ideal candidate must be computer literate, have excellent organizational and communication skills, experience in project administration and coordination, and the ability to work collaboratively with other departments and stakeholders.

Responsibilities:

Manage project documentation, including maintaining accurate and up-to-date records and preparing reports and presentations
Coordinate project activities, including tracking project timelines and deliverables, and monitoring project progress
Assist with budget management and financial reporting for projects
Monitor project progress payment for both main con & subcon
Liaise with main con/ client’s QS to prepare claim
Work with Project team to assess subcontractors’ claim and suppliers’ progress payment
Work with Accounts Dept to prepare progress claim to main con
Ensure that all project activities are conducted in accordance with ethical standards and legal requirements
Contribute to project planning and strategy development activities
Communicate project updates and progress to stakeholders and project teams

Requirements:

Minimum secondary school leaving certification (N/ O levels)
Minimum of 1-2 years of experience in project administration or a related field
Familiarity with project management software and systems (Microsoft Office/ OneDrive/ Co-pilot etc)
Microsoft Outlook, Excel, Word/ Able to multitask/ Strong attention to detail/ Administrative support/ Customer service, Ability to work independently
Strong organisational and time-management skills (ability to multi-task while focusing on time-sensitive matters)
Excellent communication and interpersonal skills (Decent command of English)
Ability to work collaboratively with other departments and stakeholders (Liaise with suppliers/ main contractors using calls, emails and WhatsApp business)
Strong problem-solving and decision-making skills
Decent health and job ethics to ensure reasonable work performance

Extra Info:

Mondays - Fridays 8.30am-5.30pm
Office (Flexible work arrangements negotiable such as WFH after probation plus if employee meets certain requirements
feel free to enquire)
Saturdays 8.30am-12.30pm - Alternate between Office and WFH (discussion with head after confirmation)
Work location - Ang Mo Kio Industrial Park 2A (S)567761

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