Toa Payoh - Administration , Senior Executive / Assistant Manager

Key Job Objective and Job Responsibility:

To properly discharge responsibilities in undertaking Singapore Office general office administration function in order to ensure the facilitation and provision of effective, efficient and reliable administrative logistical support for company with a view to achieving the company’s growth & objectives.

Job Descriptions:

1. To take up the Administration function of the Singapore Office with the objective of providing effective, efficient and reliable administrative support for all divisions / departments of the company.
2. To manage the staff accommodations, as well as office leasing and manage renovation projects of Singapore Office.
3. To review and update Administration Operation Manual (“Admin Manual”) of the Administration Department with the view and objective towards standardization and unification for all group company offices.
4. To ensure the managerial and administrative responsibilities of the Administration Department are in strict compliance with Admin Manual. To conduct review of the Admin Manual at least once a year to ensure the Admin Manual is up to date.
5. To prepare and submit the administrative expenses annual budget for Singapore office in order for the general administration expenses to be incorporated into the overall group company Establishment budget; and to monitor the budget control in co-ordination with all divisions / departments.
6. To manage housing and hotel accommodation arrangements in Singapore, including sourcing the best possible quotations, for visitors and expatriates of the Group.
7. To manage the review of contracts and leases from equipment and service providers, office premises and accommodation providers, etc. for Singapore office.
8. To provide support and coordinate for the company events.
9. To handle and support visa applications and administration work
10. To assist and report to Manager, to provide necessary support in collaborating with the Administration team of all Group company offices.
11. To perform additional duties to meet both the company & department’s needs as desired.

Requirements:

• At least 2-5 years working experience in administration role
• Work independently as well as team player
• The role requires to coordinate and support counterpart in China and Hong Kong
• Good communication skills and able to initiate for improvement

Working hours:

Mon to Fri 8.30am - 5.30pm