Office Administration and Executive Assistant (Part-Time) - Toa Payoh

Role and Responsibilities include:

• General Office Administration duties
• Filing
• Faxing
• Copying
• Scanning and retrieval of letters received
• Greeting of guests upon arrival at office
• Handling of petty cash in the office
• Upkeeping of Office
• Stocking of pantry supplies and stationeries
• Liaising with external vendors to maintain office equipment
• Speaking with our IT team to address any needs within the office
• Events
• Booking of venues per requirements
• Planning and organization of internal and external office events and gatherings
• Sending confirmation of meeting venues to relevant parties
• Employee Management
• Onboarding of new staff
• Liaison with career offices for fresh graduate placements/internship/traineeships
• Review of Employee particulars
• Offboarding of staff leaving
• Assist with the monthly claims process and send out reminders as necessary
• Adhoc Matters
• Ensure that insurance is renewed timely
• Projects to improve quality of life for colleagues
• Lead office decoration efforts for festive seasons (E.g. Chinese New Year, Christmas, Etc)
• Sourcing of office necessities and corporate gifts as requested
• Ad Hoc Support

• Providing support to the senior team
• Scheduling of meetings and sending out calendar invites
• Handling of travel and daily claims
• Coordinating travel schedule and hotel
• Claims related to travel expenses
• Reviewing Visa requirements and application as necessary

Candidate Profile:

• Diploma or bachelor’s degree in any field from a reputable institution.
• LCCI Private Secretary’s Diploma qualification preferred but not essential.
• 1-3 years prior working experience, preferably in a similar role.

We are seeking a candidate with impeccable professionalism, independent with strong ownership mentality and ability to take initiative and risk, while having high ambition for high quality achievements.

General Details:

• Location: Singapore, Central
• Start date: Immediate