Executive Assistant - Toa Payoh

Responsibilities:

This staff works with the Executive Director and Deputy Executive Director to support them in their work surrounding board matters, volunteer management, and secretarial support to various committees. He or she also helps to coordinate and overcome logistical challenges, helping to keep operations running smoothly and efficiently. The staff will therefore need to:

• Assist in drafting reports, presentations and papers for the board
• Schedule and organise meetings, providing secretarial support
• Manage volunteer database
• Organize and maintain files and databases in a confidential manner
• Prepare and mail outgoing correspondence
• Manage communication including emails and phone calls
• Organise and administrate events and programmes

Requirements:

• Diploma from a recognized polytechnic
• Meticulous and organised
• Good interpersonal and communication skills
• Able to work independently but also a team player working towards shared goals
• Willing to put in extra time to work with volunteers on some evenings and Saturdays
• Have an excellent command of English, both written and spoken
• Have good knowledge of computer software such as Word, Excel and Powerpoint