Toa Payoh - Executive Assistant

About the role

We are seeking a highly organised and skilled Executive Assistant to join our team at Advisors Alliance Group, AIA FA'. This full-time position is based in Raffles Place, Central Region and will provide critical administrative and organisational support to our team.

What you'll be doing

Appointment Preparation & Scheduling:

• Managing the Associate Director’s calendar, scheduling appointments, and deconflicting schedules as needed.
• Preparing policy summaries and proposals for client meetings.
• Organizing all necessary materials for appointments, ensuring efficiency and professionalism.

Team Management & Coordination:

• Coordinating team-related activities, including tracking attendance and collecting payments.
• Scheduling and managing training and coaching sessions for team members.
• Supporting team logistics and ensuring smooth operations.

Event Planning & Execution:

• Organizing and managing events, including planning, logistics, and execution.
• Coordinating with vendors and ensuring events run smoothly.

Presentation & Documentation Preparation:

• Preparing high-quality slides and materials for client appointments, training, and sharing sessions.
• Proofreading and formatting reports, presentations, and correspondence.

Stakeholder & Project Management:

• Acting as a key point of contact for internal and external stakeholders.
• Handling confidential and sensitive information with discretion.
• Assisting with special projects and ad hoc administrative tasks as required.

• Preferably 3-5 years' experience as an Executive Assistant, ideally in a professional services or financial services environment. No experience is welcomed as well.
• Exceptional organisational and time management skills, with the ability to prioritise and multi-task effectively
• Strong written and verbal communication skills, with a keen eye for detail
• Proficient in using Microsoft Office suite, including advanced Excel and PowerPoint skills
• Highly discreet and trustworthy, with the ability to handle confidential information with utmost care
• A proactive and adaptable approach, with a passion for providing exceptional administrative support

• Competitive salary and bonuses
• Generous annual leave entitlement
• Opportunities for professional development and career advancement
• Collaborative and supportive work environment

About us

Advisors Alliance Group, AIA FA' is a leading financial advisory firm committed to helping individuals and businesses achieve their financial goals. With a strong focus on delivering exceptional client service, we pride ourselves on our expert team of financial professionals and our innovative approach to wealth management.

If you're eager to join a dynamic and forward-thinking organisation, we'd love to hear from you. Apply now to become our next Executive Assistant!