Office Admin Manager, APAC & ME

Position Summary

Set up and coordination of business and management meetings is a key element of this role which also provides a central point for the safety and wellbeing of employees.

The position holder will be pivotal to engagement with employees through the coordination and driving of Culture and Inclusion activities in conjunction with the HR Department.

This position will report to Senior Director, Human Resources & Administration, Asia Pacific & Middle East.

Major Responsibilities

• Review and update the existing HR & Administration Policy and Procedures.
• Proactive to upgrade and improve the office admin services.

• To ensure proper office set up, tidiness and cleanness.
• Set up and maintain seating plans, tidiness and maintenance of office.
• Allocate seats to new staff.
• As required coordinate office renovation, fixture and fittings maintenance and repair
• Liaise with Office Management and related vendors.
• Work on solutions for storage area, warehouse, sample placement and donation events

• Oversee the secure traffic in and out of the office.
• Ensure that electronic access is monitored and access technology is operational.
• Maintain the smooth operation of all workflows related to inward and outbound mail/ parcels providing prompt courier service as required.

• To support logistics for major meetings held in RHQ office, room setting, catering, coffee and tea breaks
• Assist with Travel, Flights & hotel bookings
• Liaise closely with the agreed Travel Agency, overseeing quality control of that service

• Assist in bulk printing and deliveries for business units.
• Lead or assist as appropriate, staff events - annual dinner, Christmas Party and sample sales / donation events.
• Coordinate CSR events in conjunction with HR.

• Work closely with IT on printers, fax, telephone, access system, etc. and advise the best practices of the equipment
• Maintain the records of office assets and maintenance period.

• Organize, handle confidential meetings & calendar for Senior Director, HR&Admin, APAC & ME
• Support HR & Admin Function on organizing & management of Annual Regional HR Meetings

Job Requirements

• Tertiary education [Minimum - Diploma in Business Administration]

• 5 years relevant experience in Office Administration and Management
• 10 years of general working experience in large Organizations / MNCs

• Nil

• Proficient knowledge in MS Word, Excel, Powerpoint, SAP

• Proficiency in English
• Able to read, write and speak in Mandarin is an advantage due to exposure to China market

We hire based on merit and believe in selecting the best candidate for the job. People from all backgrounds, including those with special needs, are encouraged to apply.

All information provided by candidates will be used solely for recruitment purposes. Unsuccessful applications will be destroyed upon completion of the recruitment process.