Marketing & Admin Assistant
Mase E&C Pte. Ltd. Jurong East Full-time
Job Purpose
This role will handle confidential information by serving as a trusted assistant to the Director (main responsibility) while supporting the Marketing function in key administrative areas.
The incumbent must demonstrate exceptional discretion, responsiveness, strong follow-through, and the ability to anticipate needs in a fast-paced and dynamic environment. Reporting to the Director, the successful incumbent must be able to handle multiple workstreams and competing interests concurrently.
Responsibilities- Provide comprehensive, proactive, and confidential administrative and operational support:
- Calendar & Schedule Management
- Coordinate meetings, appointments, and events, ensuring optimal time prioritization
- Correspondence & Communication
- Act as a gatekeeper, prioritizing and managing incoming requests including Emails
- Liaise with internal stakeholders and external partners
- Travel & Logistics Coordination
- Arrange travel itineraries, accommodation, and transport
- Manage claims and expense reporting
- Overseas travelling may be required on ad-hoc basis
- Operational & Personal Support
- Handle confidential matters with professionalism and discretion
- Meeting & Event Support
- Prepare meeting agendas, materials, and presentations
- Take minutes and track action items, ensuring timely follow-through
- Human Resources Administration by providing administrative support across key HR functions:
- HR Operations Support
- Assist on HR activities, when required
- Diploma in Business Administration, Human Resources, or related field
- Proven experience in Sales & Marketing, Executive Support and/or HR administration preferred
- Strong organisational and time management skills, with the ability to multitask effectively
- High level of discretion and professionalism in handling confidential information
- Excellent written and verbal communication skills
- Proactive, resourceful, and able to work independently with minimal supervision
- Strong attention to detail and follow-through
- Comfortable working in a fast-paced and dynamic environment
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