Finance & Operations Executive - Toa Payoh

Industry: Biotech, Pharmaceutical / Startup

Position

Finance & Operations Executive

Job Summary

We are an innovative startup biotech research lab seeking a detail-oriented and versatile Finance & Operations Executive to support our finance, procurement, and daily operations as we grow.

Knowledge of Xero accounting software will be a distinct advantage, as we aim to maintain efficient digital finance systems from the outset.

Key Responsibilities

• Assist in monthly closing activities, including preparation of journal entries, accruals, and reconciliations.
• Prepare and maintain the cash book, ensuring all cash and bank transactions are recorded accurately and reconciled with statements.
• Process supplier invoices and arrange payments for manager’s review and approval.
• Manage employee claims and process reimbursement requests in line with company policy.
• Maintain accurate and up-to-date financial records and documentation for audit and compliance purposes.

• Manage the end-to-end purchasing cycle, including issuing purchase orders, monitoring delivery status, and verifying supplier invoices for accuracy and completeness.
• Manage inventory levels of consumables and supplies; monitor usage and coordinate timely replenishment.
• Liaise with laboratory personnel to understand operational needs and ensure adequate stock for research activities.
• Maintain proper records of inventory movements and assist in periodic stock-takes.

• Provide general administrative support such as office supplies procurement, vendor coordination, and facilities management.
• Support HR and operations in tasks such as record maintenance, filing, and event coordination as needed.
• Assist in implementing and improving administrative workflows to ensure efficiency and compliance.

• Diploma or Degree in Accounting, Finance, Business Administration, or a related field.
• At least 3 years of relevant experience in in finance/operations/procurement (start-up or SME background is a plus).
• Proficiency in Microsoft Office and accounting systems; experience with Xero is preferred.
• Good understanding of basic accounting principles and Singapore financial regulations is an advantage.
• Strong attention to detail, good organizational skills, and ability to meet deadlines.
• Team player with a proactive and positive attitude.
• Immediate availability is preferred.