Personal Assistant to CEO (Travelling Required(APAC)/ Salary up to $5500) - Bukit Merah

My client seeking a highly organized, proactive, and discreet Personal Assistant (PA) to support our CEO & Founder, he is based in Hong Kong. This role is critical in enabling the CEO to operate at peak efficiency, manage a fast-paced international schedule, and stay focused on his strategic priorities.

As PA, you will handle a wide range of executive support duties, from complex travel arrangements to high-level meeting coordination, document preparation, and confidential communications. You must be comfortable working across time zones and cultures, and be willing to travel frequently as needed.

1. Executive & Business Support

• Manage the CEO’s calendar, including scheduling meetings, calls, investor briefings, and media engagements across multiple time zones.
• Prioritize incoming requests and communications to ensure the CEO’s time is allocated efficiently and strategically.
• Prepare meeting materials, presentations, briefing documents, and follow-ups.

1. Travel Management

• Organize complex international and regional travel itineraries (flights, hotels, visas, transfers) in line with the CEO’s business and event schedule.
• Coordinate on-site logistics for conferences, summits, and partner visits.
• Occasionally travel alongside the CEO to provide in-person support during key engagements.

1. Communication & Coordination

• Act as a liaison between the CEO and internal/external stakeholders, always maintaining professionalism and confidentiality.
• Manage emails, draft correspondence, and assist with executive-level communication.
• Ensure smooth coordination between the CEO’s office and cross-functional teams (Product, Marketing, Partnerships, Investors).

1. Administrative Excellence

• Handle confidential documents and sensitive business matters with absolute discretion.
• Support occasional personal errands and logistics when necessary.
• Track expenses, process reimbursements, and assist with administrative reporting.

Candidate Profile

• Minimum 5 years of experience as a Personal Assistant, Executive Assistant, or Chief of Staff to a C-level executive, preferably in tech, startup, finance, or hospitality sectors.
• Experience working in a fast-paced, international environment with exposure to founders, investors, and high-level stakeholders.
• Strong knowledge of global travel logistics and cultural etiquette across APAC, Europe, and the Americas.

• Impeccable organizational and time management skills.
• Candidate would handle communications with chinese and cantonese speaking stakeholders and clients
• Tech-savvy and confident using productivity tools (Google Workspace, Notion, Slack, Zoom, etc.).
• Strong judgment, emotional intelligence, and ability to remain calm under pressure.
• Flexible, proactive, and willing to travel on short notice

HOW TO APPLY:

Interested applicants, kindly send your resume in MS WORD format to ref66(at)trustrecruit.com.sg

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