Operations Executive (Export & Import)

Unicell Paper Pte Ltd is an international trading company specializing in pulp, paper and packaging materials, supplying customers across Asia, the Middle East and global markets.

We are looking for a highly organized Operations Executive to manage import/export documentation, shipping coordination and trade finance documentation for our international trading activities.

This role is critical in ensuring smooth execution of shipments, compliance with trade documentation requirements, and timely negotiation of documents with banks.

1. Trade Documentation & Banking

• Prepare and manage full sets of export shipping documents for bank negotiation including Invoice, Packing List, Bill of Lading, Certificates of Origin and supporting documents.
• Review and vet Letters of Credit (LC) to ensure compliance with contractual terms.
• Prepare documents for LC negotiation, Documents Against Payment (DP), Documents Against Acceptance (DA), and other payment terms.
• Liaise with banks regarding document presentation and resolve discrepancies.
• Work with our technology-enabled documentation systems, including Monday.com workflow automation and AI tools, to generate and manage trade documentation efficiently.
• Utilize AI-assisted document preparation tools (e.g., ChatGPT) to streamline documentation preparation and reduce manual processing time.
• Continuously support improvements in automation and digitalization of trade operations workflows.

1. Shipping & Logistics Coordination:

• Coordinate with shipping lines, freight forwarders and logistics partners for shipment bookings and documentation instructions.
• Issue shipping instructions and ensure accurate preparation of Bills of Lading.
• Monitor shipment schedules and ensure timely dispatch of documentation.

1. Trade Operations:

• Manage import/export documentation in compliance with Singapore trade regulations and customs requirements.
• Prepare trade declarations, HS classifications, and regulatory documentation where required.
• Coordinate with overseas suppliers, customers and internal teams to ensure smooth trade execution.

1. Internal Coordination:

• Work closely with finance teams to ensure proper document submission for payment processing.
• Maintain accurate documentation records for all trade transactions.
• Support operational coordination with overseas offices and suppliers.

Requirements:

• Minimum 3 years of experience in import/export operations or trade documentation
• Experience handling Letters of Credit (LC), DP/DA documents and bank negotiation
• Strong knowledge of international shipping documentation
• Experience working in trading companies or commodity trading environments preferred
• Experience in pulp, paper, packaging, or related industries is an advantage

Skills:

• Strong attention to detail and accuracy
• Excellent organizational and coordination skills
• Ability to manage multiple shipments and documentation simultaneously
• Proficiency in Microsoft Excel and MS Office
• Familiarity with trade documentation systems or ERP software is a plus

Personal Attributes:

• Meticulous and detail-oriented
• Strong communication and coordination skills
• Positive attitude and strong team player
• Able to work in a fast-paced trading environment

Why Join Unicell:

• Exposure to international trade and global supply chains
• Work with major suppliers and customers across multiple markets
• Opportunity to grow within a dynamic international trading company
• As a family owned company, be part of a close-knit and supportive team culture, where employees are treated like family and collaboration is highly valued
• Gain hands-on experience in trade finance, logistics coordination and international commodity trading operations, through technology-driven operations environment