Supply Chain & Logistics Executive - Toa Payoh
Job Purpose
To support the back-to-back supply chain operations, including supplier coordination, order processing, shipment planning, documentation and system maintenance. The role ensures smooth and timely order fulfilment, accurate data processing and effective collaboration with internal and external stakeholders.
Key Responsibilities- Demand & Inventory Planning
Ø Forecasting demand and working closely with the sales team and suppliers to ensure timely product availability.
Ø Update and manage forecasts regularly.
Ø Track product availability against distributor commitments and highlight potential gaps.- Logistics & Shipment Co-ordination
Ø Coordinate directly with suppliers and freight forwarders for shipment arrangements.
Ø Secure shipping bookings based on distributor timelines and product availability.
Ø Monitor supplier lead times, product availability and customer delivery schedules.
Ø Negotiate freight rates and maintain up-to-date cost and route documentation.- Order Processing & Documentation
Ø Process and manage orders using SAP, ensuring price, quantity, and delivery accuracy.
Ø Prepare and review shipping documents such as invoices, packing lists, and sea waybills.
Ø Ensure compliance with distributor-specific shipping requirements and maintain accurate records for audit and compliance.- Supplier & Distribution Management
Ø Issue and amend purchase orders in SAP according to demand, supplier lead times, and pricing agreements.
Ø Liaise closely with global suppliers to confirm order readiness, shipment bookings, and delivery timelines.
Ø Monitor supplier performance on accuracy, timeliness, and responsiveness.
Ø Support the selection and evaluation of freight partners, ensuring cost-effective and reliable service.- Monitoring & Analytics
Ø Retrieve and analyse data on pending orders and delivery status using SAP and internal tools.
Ø Track supply chain KPIs (e.g., on-time delivery rate, order fulfilment accuracy, freight costs).
Ø Provide weekly risk updates to the management team to support sales and logistics planning.- Cross-Functional Collaboration
Ø Collaborate with Sales, QA, Finance, and Procurement teams to resolve order or shipment issues.
Ø Assist the sales team with distributor order forecasts and support product availability updates.
Ø Coordinate with QA for packaging compliance and support in complaint resolution.