Yishun - Office manager

Roles & Responsibilities

We are seeking a highly organized and proactive Corporate Office Manager to support the strategic and operational functions of our Corporate Office. This role will be essential in ensuring efficient communication and coordination across departments, facilitating business planning, and supporting executive leadership.

Key Responsibilities:

• Consolidate and prepare weekly, monthly, and semi-annual business reports from various departments.
• Respond promptly and accurately to data and report requests from customers & suppliers.
• Coordinate with the Finance team, Engineering team, Repair team and Project Managers to monitor progress and analyze project profitability.
• Provide administrative and strategic support to reporting officers in day-to-day operations and key initiatives.
• Oversee and manage local office administration, including facilities management, vendor coordination, budget control, and workplace safety and health compliance
• Manage employees’ overseas business travel requests, including air ticket bookings, hotel arrangements, and related documentation
• Act as the primary liaison for office-related matters, such as office supplies, equipment maintenance, and external service providers
• Maintain accurate records of office operations, including budgets, expenses, and administrative metrics, ensuring timely reporting and analysis
• Coordinate internal communications to ensure smooth collaboration across teams and alignment with organizational goals
• Support the implementation of company policies and procedures at the local level to maintain consistency and compliance across operations
• Any other duties as assigned

Job Requirements:

• Bachelor’s degree in business administration, HR Management, Facilities Management, or a related field
• At least 5 years of relevant experience in office administration or facilities management
• Proven track record in managing office operations, vendor relationships, and office-related budgets
• Excellent communication and interpersonal skills, with the ability to engage effectively with internal and external stakeholders
• Proficiency in business reporting tools and Microsoft Office.
• Excellent organizational and time management abilities.
• Fluent in English and Chinese is a must, Korean better
• Proactive and self-motivated with the ability to work independently and as part of a team