HR & Admin cum Purchasing Assistant

Job Summary:

The ideal candidate should be detail-oriented, organized, and able to multitask efficiently in a fast-paced environment, with good interpersonal skills to manage both internal and external stakeholders effectively.

Key Responsibilities:

Human Resources & Administration:

• Responsible for handling:
• Payroll (compute, claims, tracking leaves, disbursement, payslip, etc).
• SHG fund for local employees.
• CPF (Central Provision Fund).
• SDL (Skill Development Fund).
• MINDEF (Ministry of Defence) and MHA (Ministry of Home Affairs)

1. Administrative and compliance on employees.

• MSF (Ministry of Social and Family Development)

1. Administrative and compliances on government paid leave. Examples of mandatory leaves; are maternity, paternity, childcare, etc.

• MOM (Ministry of Manpower)

1. Update of Labour Statistics Survey Portal on changes in manpower.

ii. Checking of foreign hiring quota.

• IRAS (Inland Revenue Authority of Singapore)

1. Tax submission

• WICA (Work Injury Compensation Act)

1. Administrative and coordination with the insurance agent.

• Employee’s Administrative

1. Employment verification and documentation, are usually only needed when employees apply for credit cards, loans, etc.

• Consultation

1. Mainly related to local authorities and compliances.

ii. Update on relevant changes in regulations.

• Assist in recruitment, onboarding, offboarding, and maintaining employee records.
• Support HR-related documentation such as offer letters, employment contracts, and policies.
• Coordinate office administration tasks, including office supply management, uniforms, PPE, and facility maintenance.
• Ensure compliance with company policies and labor laws.

Purchasing & Procurement:

• Source and procure office supplies, equipment, and other necessary materials.
• Evaluate and negotiate with vendors to secure cost-effective deals.
• Process purchase orders, invoices, and payment tracking.
• Maintain proper documentation and records for procurement activities.
• Ensure timely delivery of purchased goods and services.

Requirements:

• Diploma or Bachelor’s degree in Business Administration, Human Resources, or a related field.
• Minimum 1-3 years of experience in HR, administration, or purchasing roles.
• Strong organizational and multitasking skills.
• Good communication and negotiation abilities.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Knowledge of procurement processes and HR best practices is an advantage.