Administrative Secretary - Geylang

About the role

The Administrative Secretary will handle various day-to-day tasks including clerical duties, administrative assistance, scheduling, and customer service. The role involves managing office communications, organizing meetings and appointments, maintaining records, and liaising with internal and external stakeholders

• Performing operation administrative duties support and preparing operation reports for the operation managers/HOD.
• Take charge on all reconciliation of attendance in the payroll system.
• Responsible for all vendor’s billing approval routing and ensure billings are processed accordance.
• Responsible to track all departmental follow ups and schedules.
• Participate in annual internal audits and safety initiatives organize by the company.
• Coordinate full spectrum of HR and payroll duties with Operations Managers/ Executives/Supervisors.
• Handling Office store Management and Inventories (uniforms, stationaries, stocks)
• Stand-in as operation role in critical situation or exigency situation
• Taking on the secretary role for event preparation; preparing meeting materials, minutes taking and etc.
• Handles company VIPs visit and coordinate with other department or sites on various visit schedule. To prepare formal internal communication with various stakeholders.
• Coordinate executive communications, including taking calls, responding to emails, managing meeting rooms, provide logistical support for all meetings

• 3 years of experience as an Administrative Secretary or similar role with Bachelor's degree in Business Administration, Office Management, or related field is preferred
• Strong Clerical Skills and Administrative Assistance abilities
• Excellent Communication and Customer Service skills
• Proficiency in Scheduling and organizing meetings and appointments
• Exceptional organizational and time-management skills
• Ability to work independently and as part of a team
• Experience with office software, including Microsoft Office Suite