Shipping Operations Executive

JobTitle: Shipping Operations Executive (Agent & Operations)

JobSummary

TheShipping Operations Executive will be responsible for coordinating vesseloperations, handling shipping documentation, and liaising with external parties(agents, suppliers, customers) to ensure smooth and timely execution of allshipping activities.

1. Shipping Operations (Core)

• Handle end-to-end shipping operations for assigned shipments
• Prepare and review shipping documents (BL, invoice, packing list, NOR, SOF, etc.)
• Monitor shipment schedules and ensure timely execution
• Coordinate with traders, suppliers, and customers on shipment status
• Track and follow up on demurrage/despatch (DEM/DET), claims, and payments
• Maintain accurate and up-to-date shipment records

1. Shipping Agent Coordination

• Liaise with vessel agents at load/discharge ports
• Coordinate vessel nomination, berthing schedules, and port operations
• Monitor vessel movement and update relevant stakeholders
• Ensure all port formalities and documentation are properly handled
• Follow up on port disbursements and related costs

1. Documentation & Reporting

• Maintain proper filing of all shipping documents (soft & hard copy)
• Prepare shipment reports and status updates
• Ensure all data is recorded accurately in internal systems / Excel trackers
• Highlight any discrepancies, risks, or operational issues

1. Stakeholder Communication

• Act as a key contact point between internal teams (Trading, Finance) and external parties
• Provide timely updates on shipment progress and issues
• Escalate critical matters when necessary

1. Compliance & Handover Discipline

• Ensure all operations comply with company procedures and contractual terms
• Maintain clear and structured records to support transparency and handover
• Support audits and internal reviews when required

• Bachelor’s degree in Logistics, Maritime Studies, Business, or related field
• Minimum X years of experience in operations / tanker operations / trading support
• Familiar with shipping documents and vessel operations
• Strong coordination and communication skills
• Detail-oriented, organized, and able to manage multiple shipments
• Proficient in Microsoft Excel