[ref. g79311322] Office Administrator

Job Description

Duties and Responsibilities

The Office Administrator will also play a key role in coordinating employee training and development initiatives as well as organising team bonding activities to foster a positive and collaborative workplace culture.

• Manage office supplies, equipment, insurance and vendor relationships.
• Manage phone calls and correspondence (e-mail, letters, packages (in/out) etc.)
• Maintain digital and physical filing of documents
• Support HR admin and simple bookkeeping procedures
• Create and update records and databases with personnel, financial and other data
• Manage provision/vouchers collection for clients
• Submit timely reports and prepare presentations/proposals as assigned

• Manage office supplies, equipment, insurance and vendor relationships
• Ensure the office environment is clean, safe, and well-maintained, including coordination with office sanitation service providers
• Monitor and maintain office cleanliness standards and hygiene protocols

• Coordinate onboarding processes for new hires
• Organise and track employee training and development programmes, including workshops, seminars, and online courses
• Maintain training records and assist in evaluating training effectiveness
• Organise team bonding activities for staff

• Coordinate logistics for events, workshops, and outreach activities, as assigned
• Liaise with external vendors and partners for event support, when necessary

• Ensure compliance with organisational policies and relevant regulations
• Handle ad-hoc administrative duties as assigned

Requirements:

• Minimum Nitec Certificate in services
• Candidates must have at least one year working experience with relevant in office administration in an office setting
• Positive attitude, independent but a good team player
• Proficient in Microsoft Office (Word, Excel and Power Point)
• Ability to prioritise urgent and important tasks