Office Administrator (6 months contract) - Geylang

Salary: Up to $3000

Working hours: Mon to Thur: 8.30am to 6pm, Fri: 8.30am to 5.30pm

Job Description

This is an excellent opportunity for a proactive individual looking to kick-start their career in a dynamic and intellectually stimulating environment, supporting the vital work of legal education and professional growth.

Job Duties:

• Programme Administration Support:
• Assist in the logistical planning and execution of courses, seminars, workshops, and other learning events, including venue booking, catering arrangements, and material preparation.
• Work with operations team to track participant registrations, payments, confirmations, and attendance records.
• Work with operations team to prepare (including format) and disseminate course materials, certificates, and feedback forms.
• Manage funding and subsidies, including liaising with funding organisations for funding subsidies and checking for funding disbursements.
• Work with operations teams to provide on-site administrative support during events as required.
• Database Management:
• Ensure participant databases and programme records are updated with accuracy and attention to detail.
• Updates internal systems and external websites to reflect updated and accurate information.
• Assist in tracking and administering user access to systems
• Communication and Correspondence:
• Handle enquiries from participants, speakers, and vendors via email and phone, escalating complex issues as needed.
• Assist in drafting and formatting correspondence, announcements, and marketing materials related to programmes.
• General Administrative Support:
• Manage departmental calendars, schedule meetings, and assist with meeting preparations (e.g., booking venues, preparing refreshments, preparing agendas, taking minutes).
• Process invoices, expense claims, and procurement requests in a timely manner.
• Assist in preparing and processing application documents for various initiatives
• Maintain organised filing systems (physical and digital).
• Order and manage office supplies and other assets for the cluster.
• Perform other ad-hoc administrative duties as assigned to support the team

Requirements:

• Diploma in Business Administration, Office Management, or a related discipline.
• Proficient in technology tools including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and a willingness to learn new tools.
• Excellent organisational and time management skills with the ability to multitask and prioritise effectively.
• Strong attention to detail and accuracy.
• Good written and verbal communication skills. Ability to write grammatically accurate sentences is a must.
• Interest in the legal sector or professional development is a plus, but not required.

We regret to inform that only shortlisted candidates will be notified.

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Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

• RCB No. 200007268E
• EA License No.

• R1435126 (Aw Yu Chen)