Admin executive cum hr assistant - Choa Chu Kang

We are looking for a reliable and detail-oriented Admin Executive cum HR Assistant to support our administrative operations and assist with human resource functions. This role is key in ensuring smooth day-to-day office management and providing HR support in areas such as recruitment, onboarding, employee records, and general HR administration.

Key Responsibilities:

Administrative Duties:

• Manage office supplies, stationery, and pantry inventory.
• Coordinate office maintenance and liaise with vendors/service providers.
• Handle incoming and outgoing mail/courier services.
• Maintain proper filing and record-keeping systems.
• Support travel arrangements and meeting room bookings.
• Assist in organizing company events and meetings.
• Manage petty cash and handle basic invoice processing.

HR Support Duties:

• Assist in recruitment activities: job postings, interview scheduling, and candidate communication.
• Prepare onboarding documents and facilitate new hire orientation.
• Maintain and update employee records and HR database.
• Track staff attendance, leave applications, and medical claims.
• Assist in payroll preparation by providing relevant data (e.g., absences, bonus, leaves).
• Support employee engagement initiatives and internal communications.
• Ensure HR policies and procedures are followed and updated when necessary.

Requirements:

• Diploma or degree in Business Administration, HR, or a related field.
• Proven experience in admin and/or HR support roles (1–3 years preferred).
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Good organizational and time management skills.
• Strong interpersonal and communication skills.
• High level of integrity and discretion in handling confidential information.