Executive Assistant (Admin & Procurement Support)

About the Role

We are looking for a proactive and detail-oriented Executive Assistant (Admin & Procurement Support) to provide day-to-day support to the Director while managing administrative and procurement functions.

This is a hands-on, entry to junior-level role, ideal for candidates who are keen to gain exposure supporting senior management while building operational and coordination skills.

Key Responsibilities

• Provide day-to-day administrative and coordination support to the Director
• Manage scheduling, meeting coordination, and follow-ups
• Prepare simple documents, reports, and correspondences as required
• Maintain proper filing systems and documentation
• Support general office administration and ensure smooth daily operations

• Assist in sourcing suppliers and obtaining quotations
• Compare pricing, specifications, and terms for purchasing decisions
• Prepare purchase orders and liaise with vendors on delivery timelines
• Track orders and ensure timely delivery of goods/services
• Maintain procurement records and vendor database

• Minimum GCE ‘O’ Levels, NITEC, or Diploma in Business Administration or related field
• Strong attention to detail, especially in handling quotations, pricing, and records
• Proficient in Microsoft Office (Excel, Word, Outlook) and comfortable with digital tools
• Strong organizational and time management skills
• Good written and verbal communication skills
• Able to learn quickly and adapt in a fast-paced environment
• Able to work on weekends