Admin Executive (Executive Support & Office Administration)
Galaxy Data Center Pte. Ltd. Toa Payoh Full-time
About Us
We are a growing data center company headquartered in Singapore, supporting global operations and international business stakeholders.
We are looking for a reliable and service-oriented Admin Executive to support day-to-day office administration and executive logistics, particularly for visiting senior management and overseas stakeholders.
Key Responsibilities
Executive Support & Guest Coordination- Coordinate travel-related arrangements for visiting senior management and overseas stakeholders, including flight bookings, hotel reservations, transportation, and itinerary coordination
- Arrange local transportation such as airport pickups, car bookings, and business travel logistics
- Support restaurant reservations, meeting arrangements, and hospitality coordination for senior leaders and guests
- Provide on-site support for visiting executives to ensure a smooth and comfortable experience during their stay in Singapore
- Manage office procurement including pantry supplies, office materials, and vendor purchases
- Support administrative documentation, approvals, claims, reimbursement submissions, and expense tracking
- Coordinate with vendors and service providers for office operational needs
- Assist with meeting room bookings, scheduling support, and internal coordination
- Support ad hoc administrative tasks assigned by management or office leadership
- Diploma or Degree in Business Administration, Hospitality, or related disciplines
- 2-5 years of experience in office administration, executive support, hospitality, or customer service roles
- Strong organizational skills with attention to detail
- Good communication and interpersonal skills
- Service-oriented, pleasant personality, and able to interact professionally with senior stakeholders
- Familiar with Microsoft Office and basic administrative systems
- Experience supporting senior executives or international visitors
- Familiar with Singapore restaurants, transportation options, hotels, and general business hospitality arrangements
- Mandarin speaking ability is a plus for regional stakeholder support
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as assigned
Job Requirements
• Diploma or Degree holder with at least 4 years of proven experience as an Office Administrator
• In-depth understanding of office management procedures and policies
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