Office Administrator (Contractual).

placeToa Payoh scheduleFull-time calendar_month16/5/26

Job Responsibilities

Coordinate business travel arrangements, hotel bookings, travel reporting, temporary accommodation, and visa/work permit applications.
Maintain overall office operations, ensuring a clean, comfortable, and well-organized workspace.
Manage office supplies, equipment, and pantry inventory.
Handle incoming and outgoing mail, packages, deliveries, document circulation, and visitor reception.
Oversee facilities services and maintenance activities.
Manage security systems, including:
Door access control system: user profile management, access rights administration, card issuance/deactivation, after-hours access support, access log monitoring and reporting, system troubleshooting, vendor coordination, compliance audits, and emergency procedures
CCTV monitoring and management: footage review, incident reporting and security protocol compliance
Coordinate with vendors, contractors, and service providers to ensure smooth office operations.
Organize office activities, including meetings, events, and town hall bookings.
Collaborate with cross-functional teams to ensure seamless workflow and operations.
Ensure all operations adhere to company policies and regulatory requirements.
Perform other duties as assigned

Job Requirements

Diploma or Degree holder with at least 4 years of proven experience as an Office Administrator
In-depth understanding of office management procedures and policies
Meticulous, analytical, organized, resourceful, independent, self-motivated, and thrives in challenging environments
Strong interpersonal, written, and verbal communication skills
Excellent organizational and time management abilities, with proven multitasking and prioritization skills

Only shortlisted candidate will be notified.

GMP Recruitment Services (S) Pte Ltd | EA Licence: 09C3051 | EA Personnel: Jaremy Ong | Registration No: R1876766

This is in partnership with the Employment and Employability Institute Pte Ltd (e2i).

e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions.

e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives.

By applying for this role, you consent to GMP Recruitment Services (S) Pte Ltds PDPA and e2is PDPA.

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