Resource Operations and Administrative Support

Resource Operations and Administrative Support – Singapore

We are looking for a proactive and organised Resource Operations and Administrative Support professional to support manpower planning, vendor recruitment coordination, and day-to-day operational administration. This role ensures smooth resource workflows, effective coordination with recruitment vendors, and efficient operational support across teams.

Location: West of Singapore

Key Responsibilities:

• Support resource planning, tracking manpower availability, and managing onboarding/offboarding processes.
• Maintain accurate resource records, trackers, and documentation.
• Assist in preparing operational reports, dashboards, and presentations.
• Coordinate internal meetings, schedules, and correspondence.
• Liaise with internal stakeholders to ensure smooth operational processes.

Recruitment Support / Vendor Liaison:

• Liaise with external recruitment vendors/agencies for candidate submissions.
• Screen resumes received from vendors and coordinate interview schedules.
• Support hiring managers in scheduling and tracking recruitment activities.

• Provide general administrative support, including meeting coordination, documentation, and ad-hoc operational tasks.
• Assist with reports, presentations, and other operational documentation as needed.

Requirements:

• Diploma or Bachelor’s degree in Business, Operations, HR, or related field.
• At least 3 years of experience in operations, administrative support, or recruitment support.
• Experience liaising with vendors and coordinating recruitment-related tasks is preferred.
• Strong organisational, multitasking, and communication skills.
• Proficient in Microsoft Office, especially Excel and PowerPoint.

This is a 1 year contract to start, convertible to permanent.