Administrative Manager - Bukit Merah

About the Company:

We also have a comprehensive agency network comprising of 3rd party, joint ventures and fully owned agents that support providing customers with high quality and value-added logistics services.

During 2021, our Alphaliner ranking has improved from No. 79 to No. 23 and we became the second Chinese mainland-based carrier offering regular China-U.S. and China-Europe services.

• Responsible for the day-to-day admin functions of CU Lines Singapore office.
• Develop and implement office policies and procedures for office activities.
• Maintain office budgets and tracking of costs.
• Support in the management of global offices’ administration when necessary.
• Plan, monitor and manage office and pantry procurement and expenses.
• Manage facility maintenance.
• Coordinate IT and administrative support for employees.
• Ensure workplace safety and compliance with local regulations.
• Manage courier and mail services.
• Manage verification and submission of admin invoices.
• Maintain administrative documentation, including data entry, filing, and record-keeping.
• Handle employee onboarding logistics arrangement, such as setting up of workstation, business card order, office access registration and preparation of office supplies.
• Handle planning and arrangement of corporate events and activities.
• Support in the planning and coordination of office renovation and other repairs.
• Provide administrative support for employee business travel and travel logistics for overseas visitors.
• Liaise with contractors, vendors and suppliers to address office related matters, such as office and equipment maintenance, cleaning services, renovation and plant maintenance.
• Manage corporate gift procurement, request and distribution.
• Execute and ensure the SOP for Business Visit are complied with.
• Handle the arrangement of meeting rooms and provide first level support for meeting room equipment. Ensure meeting rooms are clean, tidy and ready for meetings.
• Handle the logistics arrangement for business visitors.
• Handle restaurant reservation, sourcing and maintain restaurant records.
• Act as back up for the secretary when necessary.
• Any other tasks assigned by Reporting Officer or Management.

• Bachelor’s degree in Business Administration, Business Management, or a related field.
• Minimum 5 years of relevant work experience.
• Excellent communication and interpersonal abilities to work with cross-functional teams.
• Detail-oriented with a focus on accuracy and process efficiency.
• A team player with a good attitude and interpersonal skills.
• Excellent communication skills and able to provide good customer service.
• Proficient in Microsoft Office especially Power Point, Excel, Word and IT savvy
• Good organizational and time management skills.
• Effectively bilingual in both English and Mandarin (incumbent needs to frequently communicate with English/Chinese speaking associates both verbally and in writing).

Please indicate the below information in your resume:

• Current & Expected Salary.
• Reason(s) for leaving.
• Notice Period / Availability to commence work.

Please be informed that only shortlisted candidates will be notified.

You may email your updated CV to [email protected]. By submitting any application or resume to us, you will be deemed to have agreed and consented to us collecting, using, retaining, and disclosing your personal information to prospective employers for their consideration.