[ref. a38007802] Executive/Senior Executive, Venue Operations (Inventory & Logistics Management)

This role requires meticulous organization, strong logistical skills, and excellent communication to ensure event set-ups are completed on time and within budget.

• Responsible for managing event inventory and coordinating the requirements of all events, including fulfilment of exhibitors’ orders.
• Oversee the upkeep and cleanliness of the meeting rooms and conduct pre-event inspections to ensure they are ready to receive guests.
• Plan and determine the resources required for the physical set-up and tear-down of events, including site-visits, ensuring timely and successful on-site execution.
• Coordinate annual stock-take with Finance and ensure all fixed assets and inventory are accounted for.
• Manage consumable items and maintain optimal stock levels to prevent stock-outs and overstocking situation.
• Maintain accurate and up-to-date records of all events inventory, materials and supplies.
• Support purchasing process and evaluate vendors and suppliers’ performance.
• Organize and manage the warehouse and storage areas to maximize efficiency and ensure proper labelling and storage conditions.
• Conduct regular inspections of inventory to ensure proper functionality and schedule maintenance or repairs as needed or write-off for items beyond economical repair.
• Liaise with cleaning contractors to clean, shampoo, wash the soiled items (linens, carpets and banquet chairs etc.), including raising cleaning work orders and/ or purchase order when required.
• Support handover of venue spaces (exhibition halls and meeting rooms) to clients in accordance with SOPs.
• Undertake additional duties and cross-functional support tasks as assigned by the Reporting Officer from time to time.

• Minimum NITEC or Diploma.
• At least 3 years of relevant experience, preferably in service and/or ground operations management.
• Meticulous, reliability, honesty, independent and a team player.
• Proven experience in inventory management, warehousing, or event logistics is required.
• Strong attention to detail and ability to manage multiple moving parts simultaneously.
• Capable of lifting and moving heavy objects and performing physical tasks required for set-up and tear-down.
• Ability to think on your feet and react to unexpected challenges with effective solutions.
• Excellent communication skills with good command of written and spoken English.
• Proficient in Microsoft Office applications (Word, Excel and Powerpoint).
• Able to work on rotating shifts including weekends and public holidays.