Administrative Assistant (Office & Facilities)
Job Overview
The Administrative Assistant (Office & Facilities) provides administrative support for office operations and building facilities management. The role focuses on maintaining organized documentation, coordinating facilities-related activities, and supporting day-to-day office administration.
This role requires a detail-oriented individual who is proficient in digital tools and systems, with the ability to maintain well-structured filing systems and ensure accurate record-keeping to support efficient office and facilities operations.
Key Responsibilities
Office Administration- Support daily office administrative functions to ensure smooth operations.
- Maintain and organize company documents, records, and shared filing systems.
- Prepare reports, spreadsheets, and documentation as required.
- Coordinate internal administrative matters and support cross-functional teams.
- Maintain building maintenance records, service reports, and compliance documentation.
- Coordinate with vendors, contractors, and service providers for maintenance works and servicing schedules.
- Track maintenance timelines, service requests, and follow up on completion of works.
- Ensure proper documentation and filing of facilities-related records.
- Assist with HR administrative tasks such as maintaining employee records and documentation.
- Support recruitment coordination, including interview scheduling and candidate documentation.
- Ensure HR records are properly organized in digital systems.
- Maintain structured digital filing systems and shared drives (e.g., Microsoft Teams, cloud platforms).
- Support document control and version management across departments.
- Utilize Microsoft Office tools (Excel, Word, Outlook, Teams) for reporting, tracking, and coordination.
- Diploma in Business Administration or related discipline.
- 2 years of experience in office administration, facilities support, or administrative roles preferred.
- IT-savvy with strong proficiency in Microsoft Office (Excel, Word, Outlook, Teams) and digital tools.
- Strong organizational and documentation skills with attention to detail.
- Good communication and coordination abilities.
- Ability to manage multiple administrative tasks independently in a structured manner.
Why Krislite?
Join Krislite, a top player in the lighting industry, and be part of a dynamic, forward-looking team that values initiative, collaboration, and growth. Work alongside experienced colleagues across design, procurement, logistics, and site operations to deliver impactful lighting solutions for our clients.
As a company embracing automation and AI-driven tools, we continuously enhance our processes to work smarter and create better outcomes for our clients and our team. We welcome energetic individuals with a proactive and progressive mindset who are eager to contribute, learn, and grow together with the company.