Office Assistant

JOB DESCRIPTION:

• Support the Office Manager to manage day-to-day office administrative operations ensuring smooth running of the office;
• Provide general support to visitors;
• Organize and schedule internal meetings and appointments;
• Coordinate meeting room schedules and bookings;
• Sort, record keeping and distribute incoming mails and prepare outgoing mails;
• Ensure security, integrity and confidentiality of data;
• Maintain a hygienic, safe and secure working environment;
• Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems;
• Manage contract and price negotiations with vendors and service providers ensuring that all items are invoiced and paid on time;
• Monitor and maintain office supplies inventory;
• Coordinate with Operations team, HR and IT to ensure access and equipment is properly set up for new joiners;
• Assist in the onboarding process for new joiners;
• Participate actively in the planning and execution of company events;
• Participate actively in the implementation of internal ESG sustainability initiatives;
• Support Senior Managers in areas such as expense claims and travel arrangements.

YOUR PROFILE:

• Diploma in Office Administration or any other related discipline;
• Proactive mindset, highly organized, attention to detail, collaborative, ability to manage multiple competing priorities, able to perform tasks independently with minimum supervision;
• Good command of written and spoken English is a must, any Asian Language would be an advantage;
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint);
• Experience in basic accounting and finance systems is a plus.