Buying Assistant / Procurement Assistant (F&B Manufacturing)

Job Overview:

The ideal candidate is organized, responsive, and able to work closely with internal stakeholders and suppliers to support smooth production operations.

Key Responsibilities:

• Assist in day-to-day purchasing of raw materials, ingredients, packaging, and indirect items based on approved requisitions and production plans.
• Prepare and issue purchase orders (POs) accurately and in a timely manner.
• Follow up with suppliers on order confirmations, delivery schedules, and outstanding orders.
• Track order status and ensure timely delivery to meet production requirements.

• Maintain supplier records, pricing lists, contracts, and certifications.
• Liaise with suppliers on pricing updates, delivery issues, and basic negotiations under guidance of the Procurement Manager.
• Assist in collecting supplier documents for food safety, compliance, and audits (e.g. HACCP, ISO, regulatory requirements).

• Monitor inventory levels and flag potential shortages or excess stock.
• Assist in stock reconciliation and inventory reporting.
• Support cost tracking, price comparisons, and basic cost analysis.

• Work closely with production, warehouse, quality assurance, and logistics teams to ensure procurement aligns with operational needs.
• Coordinate with QA on material approvals, specifications, and quality issues when required.

• Update procurement data in ERP or procurement systems accurately.
• Prepare basic procurement reports (PO status, supplier performance, price tracking).
• Support procurement audits and internal reviews.
• Ensure proper filing and documentation of procurement records.

• Diploma or Certificate in Supply Chain Management, Business Administration, Logistics, or related field.
• 1–2 years of experience in procurement, purchasing, or supply chain support (F&B manufacturing or FMCG preferred).
• Basic understanding of procurement processes, inventory control, and supplier coordination.
• Familiarity with ERP systems and Microsoft Excel.
• Good organizational skills with strong attention to detail.
• Ability to communicate effectively with suppliers and internal stakeholders.
• Willingness to learn food safety, quality, and compliance requirements.
• Able to work in a fast-paced manufacturing environment and manage multiple tasks.