Administrative Executive

Job Description

• Support department & office administration duties (pass application, payment processes & replenishment on office & pantry supplies etc.)
• Point of Contact for raising of Purchase Request (PR)
• Track and manage the status of Project PAC (Provisional Acceptance Certificate) milestones, ensuring accurate reporting and timely updates.
• Route documents through DocuSign for electronic signatures, ensuring all approvals are secured within established timelines.
• Assign and manage document numbering in system trackers, ensuring proper categorization, version control, and consistency across project/system documents.
• Support the drafting and maintenance of Standard Operating Procedures (SOPs) for administrative and facilities management processes.
• Support new hire onboarding.
• Order and maintain office supplies, coordinate with vendors, and manage office equipment servicing.
• Maintain & Support Fleet Management policies, servicing
• Organize and support internal meetings, staff events, and training sessions.
• Prepare regular reports on expenses and office budgets
• Support in planning of company events.
• Ensure the office environment is clean, safe, and well-organized.
• Any other appropriate duties as required on business needs

• Diploma in any field
• 24 years of experience in administrative, project, or office support roles.
• Self-starter and ability to self-manage.
• Able to prioritize and detail oriented
• Proficient in MS Office, Words, Excel & PowerPoint
• Proficient in SAP software
• Experience with DocuSign or similar electronic signature tools, and SharePoint for document management is preferred.
• Capable of working both independently and collaboratively within a team.
• Have initiative, good attitude and willing to learn