Administrative Assistant - Toa Payoh

Job Description :

We are seeking a highly organized and detail-oriented Office Administrator to join our construction company. The ideal candidate will oversee daily administrative tasks, manage office operations, and support project teams. This role requires strong multitasking abilities, excellent communication skills, and experience in a fast-paced construction environment.

Key Responsibilities:

Office Administration & Coordination:

• Manage daily office operations, ensuring smooth workflow.
• Maintain office supplies, equipment, and inventory.
• Organize and maintain filing systems (both digital and physical).
• Handle incoming calls, emails, and correspondence.
• Support management with scheduling meetings and appointments.

Project & Document Management:

• Assist in preparing and managing construction documents, permits, and contracts.
• Maintain project records, reports, and timesheets.
• Track project expenses and process invoices.
• Coordinate with contractors, suppliers, and clients regarding administrative tasks.

HR & Payroll Support:

• Assist with onboarding new employees, including paperwork and safety training documentation.
• Maintain employee records and timesheets.
• Process payroll-related documents and liaise with accounting teams.

Health & Safety Compliance:

• Ensure that safety documentation and procedures are up to date.
• Assist in coordinating safety meetings and training sessions.
• Maintain compliance with industry regulations and company policies.

Qualifications:

• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and construction-related software (e.g., Procore, QuickBooks, or Sage).
• Knowledge of construction documentation, contracts, and compliance regulations.
• Excellent communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving skills.