Temporary Legal Secretary (Immediate start) - Geylang

We are seeking for a Temporary Legal Secretary to provide support and assistance to senior secretaries and other personnel; assistance may include file setup requests, printing e-mails/documents for files, facilitating messenger requests, updating document indices, preparation of marketing packages, document preparation/review; time-notes entry, etc.

• Provide a full range of service and assistance to proactively meet client and attorney file needs, including maintaining and organising files and subfiles and assisting with file maintenance procedures; provide file support as requested
• Opening and closing of matters
• Copy, scan, and print documents and attachments
• Maintain and update client and other relevant contact details on InterAction
• Prepare materials for mailing and delivery, including printing, assembling, copying, and ensuring appropriate delivery
• Participate in the organisation and planning of events
• Assist in the preparation of marketing materials as requested
• Assist in transport, accommodation and flight booking
• Assist with reception duty to answer telephones and relay messages; ensure that all messages, calls, deliveries are forwarded on promptly, accurately, and with the appropriate amount of detail
• Arrange conference calls, video conferences, live meetings and ensure proper set-up prior to the meetings
• Any other administrative duties as required

• At least 1 year of relevant work experience in duties described above
• Proactive and detail oriented
• Self-starter, reliable and responsible to see to tasks from beginning to completion
• Proficient in MS Office
• Communicates clearly and effectively

This is a temporary assignment and the candidate must be able to commit to the entire assignment of 4 to 6 weeks (duration depends on the business needs of the firm). Only shortlisted candidates will be contacted.